Gretchen Rubin ponders on some of the ways that office clutter collects and has advice for those who hate it but don’t know how to control it.
By Gretchen Rubin*
One of my secrets of adulthood is that outer order contributes to inner calm.
It’s just as true at the office as it is at home.
It is true that in the context of a happy life, a messy desk or a box of files on the floor is a trivial problem.
Yet I’ve found, and other people tell me they feel the same way, that getting control of the stuff of life makes me feel more in control of my life generally.
If this is an illusion, it’s a helpful illusion.
When I’m surrounded by a mess, I feel restless and unsettled; when I clean up a mess, I’m always surprised by the disproportionate energy and cheer I gain.
Plus, I’m able to find my stapler.
Here are some ways to fight clutter at the office
Never label anything ‘Miscellaneous’:
I guess that’s self-explanatory. Doing this is just a way of making sure whatever it is gets forgotten.
Abandon a project:
One source of office clutter is stuff related to unfinished projects.
You’ve always meant to learn that software program; you were going to switch to using a different kind of planner; you were going to review that proposal.
That stuff has been sitting in your office for months, maybe years, and it hasn’t been used.
Be honest with yourself: If you’re not going to complete that project, abandon it.
Get the stuff off your shelves, and off your conscience.
Beware of freebies, swag, and give-aways:
You went to that conference and they gave you a branded mug, t-shirt, metal water-bottle, journal, pen, and an eraser in the shape of a cow.
If you don’t have a clear plan to use these things, they’re clutter, and the best way to deal with that clutter is don’t accept those freebies in the first place.
Don’t get organised:
When you’re facing a desk swamped in papers, don’t say to yourself: “I need to get organised.”
Your first instinct should be to get rid of stuff.
If you don’t keep it, you don’t have to organise it.
You can spend a lot of time filing papers that you don’t even need to keep — and one of the biggest wastes of time is to do a chore well that need not be done at all.
Establish ownership:
This is a particular problem at the office.
Often, clutter sticks around because it’s not clear who owns it.
Those aren’t your files, and no one seems to know why they’ve been in the hallway for two years, but how can you throw them away?
If you encounter something that you think is clutter, take the time to ask around and find out if anyone wants it.
It’s surprising how often things go unclaimed.
Beware the tragedy of the messy commons:
When several people use one area, and no one person is responsible for keeping order, people tend to become messy and careless.
Establish some system — for instance, by taking turns, assigning people to oversee specific areas, or enforcing the expectation that people mind their own messes.
Toss unnecessary papers:
Paperwork is one of the toughest forms of clutter to vanquish.
Ask yourself: Have I ever used this paper? Could I easily replace it if it turns out I need it?
Is this information on the internet (e.g., manuals)? What’s my reason for keeping it? Does it become dated quickly (travel materials)?
What’s the consequence of not having it if I do need it? Could I scan it, so I can keep it as a reference but get rid of the physical paper?
Some people thrive on disarray; they find it stimulates their ideas and doesn’t slow them down.
It’s probably related to being an abundance-lover instead of a simplicity-lover.
Some people are just clutter-blind. They simply don’t see the clutter.
It doesn’t affect them for better or worse. They just don’t see it.
Different levels of clutter-acceptance can lead to conflict, because the people who love order tend to try to badger the disorder-tolerant people into cleaning up.
I always remind myself: “There’s no right way or wrong way, just the way that works for a particular person.”
*Gretchen Rubin writes about happiness and habit-formation and is the author of Better Than Before, The Happiness Project, and Happier at Home. She She can be followed on Twitter @gretchenrubin.
This article first appeared on Gretchen’s blogsite.
