Successful people know how to make best use of the 24 hours we are all given every day says Amantha Imber* who has tips from the some of the world’s champion time managers.
We all have 24 hours in a day.
The difference between getting to the top of our field and remaining mediocre comes down to how we use those hours.
Not surprisingly, the world’s most successful innovators and business people think very differently about how they use their time.
They have deliberate techniques to get unstuck:
Everyone has experienced reaching a sticking point in a project.
For the average person, this often then leads to some form of procrastination, such as checking Facebook to see if their cat video has received another like.
The most successful innovators have strategies they draw on to get un-stuck.
Nancy Duarte, global expert on presentations and co-founder of Silicon Valley’s largest design firm, Duarte, has a go-to strategy for whenever she reaches a stuck point on a project.
“Whenever I got stuck, I would go on a walk and I’d be, maybe, 10 minutes down the trail…and I would see it; I would solve it,” Ms Duart says.
“I would actually run the entire way back to my office, so excited because then I could sit and just keep going again.”
They are constantly reflecting and re-evaluating the way they use their time:
Many of us can feel like we are at the mercy of time.
To milk your workdays for every last drop, we need to constantly reflect on how we use our time and set goals for getting the most out of it.
Wharton Professor and best-selling author, Adam Grant has a weekly ritual to get the most out of his time, and ensure he stays focused on what matters most.
“I like to start a week by asking myself what are three things I want to accomplish, and who are three people that I want to help, or three ways I want to be helpful,” Professor Grant says.
“Then, I do an informal check-in on a daily basis to ask: ‘Am I making progress toward those goals?’
“I think it keeps me from getting stuck in the weeds of the one goal that’s happening to loom large at the moment, and it forces me to make sure that I’ve got my priorities in order.”
They read voraciously:
Research indicates that most people read only four books a year.
Yet the average chief executive reads around 50 books per year — one per week.
They realise that reading is a skill that needs to be prioritised.
Matt Mullenweg, co-Founder of WordPress and Automattic, consistently reads between 40-to-50 books per year.
To help him, he has discovered a hack to make this more achievable.
“I started experimenting a bit with Audible’s sync feature with the Kindle, so I can be reading and then switch to audio and it’s exactly where I left off,” Mr Mullenweg said.
“Then when I switch back to reading it’s exactly where the audio stopped.”
This hack has allowed him to optimise his reading time even when on the go, such as when he is running from meeting to meeting when travelling.
They have novel ways of managing their inbox:
For many of us, email can be the bane of our working lives and certainly one of the biggest drains on our productivity.
Where the world’s most successful people differ is they have created tricks for taming their email beast.
To help make the task of email less tedious, Mr Grant came up with a new way to sort the messages.
“I actually started going through my inbox and sorting by where I could have the most impact,” he says.
“It wasn’t who emailed me first, it wasn’t necessarily who I knew best, it was where could I add the most value.
“As I answered a few of those emails, I started to get a rhythm and I started to feel like I’m doing something useful here.
“Then that would give me the energy I needed to finish the task and get my inbox cleaned.”
They have tamed their relationship with their phone:
Rachel Botsman, global authority on technology and trust and author of Who Can You Trust, realised the negative impact her phone was having on her mornings.
She decided to buy a proper alarm clock to remove the temptation of having her phone be the first thing she reached for every morning.
“I can’t believe my phone was my alarm,” she says.
“It’s such a stupid thing to do, with all due respect.
“It’s like waking up and having a can of Coke there. There’s no way I could resist the temptation.”
Mr Mullenweg tries to ensure the home screen on his phone only has what he refers to as “good habit apps”.
“Instead of Facebook, I’ll have Kindle or audio apps, or Runkeeper. My bottom bar is Lift, Google Maps, Todoist and Calendar.
“All things that are very productive.”
They finish their day halfway through a task:
It is tempting, and normal, to end our workday when we reach the end of a task.
However, this can often make starting the next day more challenging.
“How you start is really the key to the rest of the day,” Ms Botsman says.
“A really easy trick I learned is if you’re in flow the day before, don’t finish the paragraph.
“Get halfway through the paragraph and then stop writing.
“It’s then really easy to pick up the next morning.
“Days where you’ve completed something, and you’re starting again, they’re harder because you’re kind of starting the engine from scratch.”
* Amantha Imber is the Founder of Inventium and the host of How I Work, a podcast about innovators. She can be contacted at www.inventium.com.au.
This article first appeared on the Inventium website.
