Queensland State Archives (QSA) has launched a new secure self-service portal specifically for public sector Agencies and the services QSA provides them.
According to the Archives, ArchivesGateway will give Agencies full visibility of all their records held by the QSA, including those subject to a restricted access period and with closed metadata.
QSA said streamlined access to the new services would include requests for the temporary loan or copies of records via the File Issue service, while Agencies are able to manage ArchivesGateway roles, permissions and access delegations.
It said ArchivesGateway had been implemented in conjunction with a new archival management system, ArchivesSpace, and public interface, ArchivesSearch.
“This new system has been specifically developed for the QSA as part of the Digital Archiving Program,” QSA said.
“QSA has also introduced a new item and representation model — a more flexible, way of describing and managing records that allows a record’s metadata, the original record and the different physical and digital versions to be managed together.”
Summing up, the QSA said ArchivesGateway offered Agencies a faster and easier way to communicate with the Archives about their transfers, file issue and search requests, and to keep track of all interactions and communications.
“The comments and discussion function can be used to discuss transfers proposals and transfers, as well as file issue, search and reading room requests,” the QSA said.
More information about the Archives’ Digital Archiving Program can be accessed on the QSA website at this PS News link.
